Fleet Management in One Place

Fleet Starter brings vehicle and driver data, documents, deadlines, mileage and reported issues into one clear dashboard. Start without GPS devices, then add tracking and telematics later with Fleet Tracker.

Why Fleet Starter?

Fleet Data Under Control

Vehicle and driver information, documents and current statuses available in one shared dashboard.

Never Miss a Deadline

Inspections, insurance policies and technical inspections with automated reminders sent in advance.

A Complete History for Every Vehicle

Documents, service records, handovers and reported issues organised in each vehicle profile.

Mobile Workflows for Drivers

Drivers hand over vehicles, report damage and check their tasks in the mobile app.

A Solution That Grows with Your Fleet

Start by organising daily fleet processes, then add GPS tracking and telematics later with Fleet Tracker.

Everything You Need for Day-to-Day Fleet Managementccc

Vehicles and Drivers

A complete view of vehicles, drivers, documents and fleet statuses — without scattered files or manual tracking.

Current vehicle statuses and assigned users
Vehicle usage history and driver changes
Digital handover and return protocols with photos and signature
Documents, reports, deadlines and service history in the vehicle profile
See who is using each vehicle, its current condition and what has happened before.

Inspections, Issues and Documents

Manage deadlines, damage reports and defects through one structured workflow.

Schedule inspections and monitor upcoming deadlines
Report damage and defects with photo documentation
Vehicle statuses: available, unavailable or pending review
Handover reports, documents and issue history linked to each vehicle
Driver reports go straight to the responsible person, and vehicles that require inspection do not return to service before they are checked.

Scheduling and Automated Reminders

Keep inspections, insurance policies and technical checks in one calendar.

Calendar for inspections, insurance policies and technical checks
Automated reminders sent in advance
Schedule deadlines by date or mileage
View upcoming tasks across the entire fleet
Deadlines no longer depend on one person’s memory. The team sees what requires action and can plan service before a vehicle becomes unavailable.

Mileage Records and Reports

Data for administration, finance and management in one place.

Vehicle mileage records for VAT reporting
Business and private trip reports
Mileage, usage limits and vehicle utilisation summaries
Export data for selected vehicles and date ranges
Select the vehicles and reporting period, and Fleet Starter prepares structured data for further processing — without manually combining information from several spreadsheets.

Digital Vehicle Handover

Hand over and return vehicles with complete documentation in the mobile app.

Digital vehicle handover and return report
Photos, odometer reading, fuel level and equipment checklist
Driver checklist and signature in the app
Automatic storage of the report in the vehicle history
When a vehicle is returned, you have a clear record of its condition, equipment and the person who used it.

FAQ

Key information about Fleet Starter, fleet management without GPS and available features.

What is Fleet Starter?

Fleet Starter is a FleetOnAir solution for managing company vehicle fleets. It brings vehicles, drivers, documents, deadlines, mileage and fleet costs together in one dashboard. It works without GPS devices, while GPS tracking and telematics can be added through Fleet Tracker.

Can I manage my fleet without GPS?

Yes. Fleet Starter allows you to manage your fleet without GPS devices, including vehicle and document records, vehicle handovers, inspection and insurance deadlines, mileage records and fleet cost control. GPS is only required if you want to use real-time vehicle location, trip history or telematics data.

Does Fleet Starter include fleet cost management?

Yes. Fleet Starter includes a cost register, allocation of expenses to vehicles, drivers and cost centres, refuelling reports, and cost dashboards with TCO analysis — with no additional fees.

Does Fleet Starter support mileage records for VAT purposes?

Yes. Fleet Starter allows you to maintain vehicle mileage records for VAT purposes, mark trips as business or private, and export data for selected vehicles and date ranges. VAT-26 is a separate notification submitted to the tax office. Automatic trip and mileage recording based on GPS data requires Fleet Tracker.

Can I import data from Excel or my current system?

Yes. Fleet Starter implementation can include importing fleet data from Excel or CSV files. The scope of the import depends on the structure and quality of the available data, so you do not need to manually re-enter all information into the system.

Does Fleet Starter integrate with other systems?

FleetOnAir can integrate with external systems via API. The scope of integrations with ERP, HR, leasing, CFM and other data sources is defined individually based on your organisation’s processes and requirements. The core Fleet Starter functionality does not require any integrations.